Apple Reference & Presen…tion Library 2 (Reseller)/Apple R&P Lib Reseller v2.0.iso/3-Demos/Third Party Demos/Productivity/Focal Point II/actiscript

Text File | 1989-06-09 | 7.7 KB | 274 lines | [TEXT/MSWD]

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Start getting organized with...
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© 1989
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Focal Point II, the time, task and communication organizer from
TENpointO, uses the power of HyperCard to link together all the
aspects of your day--from your address and telephone books to your
expenses, projects, and calendars.
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Focal Point II consists of a series of eighteen buttons which represent
tools that you use every day.
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Keep track of appointments, activities, and engagements in your Daily
Appointment Book.
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Each half hour time slot has a note page to add additional information
about your entry.
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And, you can set alarms to remind you about the item you've scheduled,
even if you're using an application other than Focal Point II.
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In your office, you often write things down on both your daily calendar
and the monthly calendar.
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With Focal Point II, though, anything you write in the Monthly Reminder
field...
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...is also linked to the monthly calendar.
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%screen FP2•Monthly
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Focal Point II automatically copies notations from your
daily calendar to your monthly calendar and vice-versa.
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Focal Point II also lets you go directly to the To Do list for a day
from the monthly calendar with a single click.
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You can give a priority number or letter to each item on your To Do and
Calls lists...
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...and click on the number sign to list them in order of priority.
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You can, of course, check off the things you accomplish.  Those that you
don't finish...
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...will automatically be forwarded to the next day's To Do list.
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By highlighting a name in the Calls section and then
clicking on the Directory button...
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Focal Point II takes you to that person's address card.
To make the call, you need only click on the telephone icon.
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%screen FP2•Outgoing
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Focal Point II places the call, and takes you to the Outgoing Phone Log.
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Focal Point II also times the call, inserts the name and number of the person,
and gives you room to keep notes.
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The buttons on the right-hand side conveniently let you note the reason for
an incomplete call with a single click.
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%screen FP2•Incoming
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Use the Incoming Phone Log to record and track phone calls that you receive.
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%screen FP2•Notes1
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The Notes section has an Index card, notepads, and note cards. You create
a separate notepad for each category of notes you decide to make.
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Use the Notes section to create and organize correspondence, form letters,
notes, lists, and other information you need to keep track of.
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At times, you may want to leave Focal Point II to work with
some other application.  A single click...
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...takes you to the Document Launcher.  This part of Focal Point II makes it
easy to switch in and out of other applications, such as WriteNow 2.0.
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Your application works just as usual--but after you
save your document and quit, you will automatically return to Focal
Point II's Document Launcher.
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The buttons on the right-hand side of the screen help you keep track of
your business commitments and expenses.
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For example, if you handle a lot of projects and proposals,
a single button...
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...leads you to a stack of six different cards
for every proposal record you create, and an additional five once the
project is approved.
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You get to these other cards, such as Estimated Labor,
by clicking the ZOOM buttons.
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This takes you to a card specifically designed for that part of the
proposal process.
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There are other ZOOM buttons for recording data about related items
such as Estimated Materials, Estimated Expenses, and more.
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Focal Point II automatically links and copies relevant information
among the cards.
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When your proposal is approved, Focal Point II is there to
help with a group of cards designed to help you organize a project.
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There are cards for client information, project specifcations,
invoices, payments, and deadlines.
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%screen FP2•Clients
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Use the Clients cards to maintain pertinent information on all of your
clients, including names, addresses, phone numbers, and contacts.
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%screen FP2•Vendors
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Use the Vendors cards to record the names and addresses of each vendor
you use.  The Vendors cards also have space for the names of your
contacts, miscellaneous notes, and billing information.
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%screen FP2•Expenses1
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The Expense Summary keeps track of your business and entertainment
expenses, and automatically calculates all the totals for you.
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The time sheets help you track the time you intend to charge to clients
and projects. And, the Time Sheet will post the charges to the Actual Labor
record for the project whose number appears in the Project # column.
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%screen FP2•AutoExpenses
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Tracking auto expenses that you charge to a client or project, or for
which you're reimbursed by your employer, is easy.   And, you can post
the charges back to the Actual Expenses card in the Projects module.
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%screen FP2•EMail
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If you're connected to a local area network, you can use Focal Point II's
Mail module to create, send, and receive electronic messages.  If you're
not connected to a network, you can use the Mail module to write and print
memos.
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%screen FP2•TaskManager
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Use the Task Manager to define and assign project tasks, and to organize
your own tasks and delegate subtasks to others.  You can also have Focal Point
II transfer your tasks to your To Do lists automatically.  If you're on a
network, you can both send tasks and status reports to and receive them from
others connected with the network.
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